Terms & Conditions

Terms and Conditions 


Once Ecosouth Safaris have confirmed to you that your required dates are available, you will be required to lay down a non-refundable deposit of 30% of the total of the tour cost, per person, via bank transfer, within 7 days in order to confirm the reservation. Failure to pay this 30% deposit within 7 days from confirmation of the available dates of your tour will result in your reservation automatically being cancelled.

It is the clients responsibility to inform and instruct their banking institution that the net invoice amount must equal the funds clearing into the Ecosouth Safaris bank account and that all the bank charges are for the clients bank account.

The balance of your payment must be made 8 weeks (60 days) prior to the date of your tour departure. Failure to comply with the deposit and balance payment requirements may result in an automatic cancellation of your reservation.

Bookings made within 8 weeks (60 days) prior to your departure are subject to full payment of the entire tour amount at the time of confirming the reservation.

Payment can be made by bank transfer and we accept US Dollars ($), Euro, UK Pounds (£), South African Rands (ZAR).

Proof of bank transfer payment must be e-mailed to the Ecosouth Safaris sales team as soon as the transfer is complete, in order for us to confirm your booking.

It is strongly advised that you take out travel insurance to cover the possibility of cancellation. Most of the properties we use insist that guests have travel insurance.

Our cancellation and refund policy:

Cancellation of a confirmed tour will result in the following cancellation charges, payable by you:

Cancellation prior to 8 weeks of travel: Your full 30% deposit is forfeited.

A cancellation 8-4 weeks prior to your departure: 50% of the total cost is forfeited.

A cancellation less than 4 weeks prior to departure: 100% of the tour cost is forfeited.


No refunds will be made for any portions of the tour unused due to a cancellation or change made by participants themselves whilst on the tour.

Responsibility

All tours organised by Ecosouth Safaris involve local incoming ground handlers and they reserve the right to change and readjust the tour schedule, transportation, hotel accommodation and services indicated in the package in the event of unforeseen circumstances.

Lodges, hotels and third party operators used by Ecosouth Safaris may require that you sign an indemnity form before going on any form of excursion.

Tour itineraries and prices are subject to change without prior notice to you, although Ecosouth Safaris will do everything in their power to prevent such changes, or to give you ample prior notice in the event of said changes.

We reserve the right to adjust the tour prices at any time due to factors such as fluctuating exchange rates or increases in the costs of any portions of your tour.

Ecosouth Safaris do everything in their power to absorb any increases in airport taxes, fuel surcharges or other related airline charge increases yet we do reserve the right to add these as a supplement to the stated tour price.

South African countries often impose increases in VISA fees, VAT tax or service charges without any given notice. We cannot be held responsible for sudden and unforeseen increases in government imposed fees or taxes and you will be required to pay these directly should these costs arise.

International travellers should note that Ecosouth Safaris is a South African based tour operator. Any regional African scheduled airline tickets that are included in our tours are issued directly by the particular airline concerned, and Iconic Africa act only as ticket providers. Ecosouth Safaris does not include or organise any international flight tickets from or to overseas destinations.

Ecosouth Safaris acts in the capacity of a tour operator only for clients in making all their tour arrangements. All coupons, receipts and tickets issued byEcosouth Safaris are subject to the terms and conditions stipulated and laid down by the suppliers.

Ecosouth Safaris shall be exempt from any liability for loss, damage to property, accidents, delays, irregularities or other occurrences beyond its control.

Should there be any change in the arrival and/or departure time and the entry and/or exit transportation used by the tour, Ecosouth Safaris shall not be held responsible for the loss caused thereof.

Medical Insurance

All of our clients are advised to take out comprehensive medical insurance covering them for personal effects, personal accident, medical and emergency travel expenses, cancellation and curtailment. We strongly recommend that you purchase medical insurance prior to commencing your trip. Please feel free to request details on medical insurance from your travel consultant at Ecosouth Safaris.

Flights and Payment

Please note that in the event of flights being booked and secured by Ecosouth Safaris on behalf of the client, payment is required by bank transfer. In addition to this, when booking flights with Ecosouth Safaris, we require a copy of all the passengers passports. Airlines require the full names of passengers as printed on the passports and they will not accept changes once tickets are issued. This is a security procedure that ensures there are no discrepancies. Ecosouth Safaris accepts no responsibility for incorrect passport numbers or incorrect spelling of full names. Please ensure and double check that you provide accurate information to your consultant at Ecosouth Safaris.

Passports and Children

Please be aware that anyone travelling to Southern Africa must have two consecutive blank pages in their passport which lie side by side when the passport is open (i.e. a left and a right hand page). Passengers travelling to Southern Africa with passports which do not comply with these basic requirements will either be stopped from boarding the aircraft or risk deportation on arrival in Southern Africa. In addition, a parent travelling with children, without the other parent, will need a letter of consent from the absent parent. The letter of consent must be officially certified by the police.

Privacy

Ecosouth Safaris shall treat all personal information you give to us as strictly confidential and no personal information will be made available to third parties, unless obliged to do so by law or legal processes.

When you forward personal information including your name, e-mail address and mailing address to us, Ecosouth Safaris will never make this information available to third parties neither will we ever sell it to third parties for any reasons whatsoever.

Agreement

Ecosouth Safaris act herein as an agent for our respective business partners and therefore any agreement resulting from the acceptance of an order is deemed to be an agreement between the relevant business partner and yourself.